CENTRAL
PURCHASE OFFICE

ALIGARH
MUSLIM UNIVERSITY ALIGARH

TENDER  DOCUMENT

The Aligarh
Muslim University
invites  sealed  tenders from Private House Keeping and
Catering Service Providers to our Boys & Girls Hostel comprising of 460
students approximately . The tenderers should fulfill
the following conditions :

1.  EXPERIENCE

The Companies/ Contractors should have at least 5 to 7 years experience
in providing above mentioned services to the Hostels, Educational Institutions,
MNCs Government Organizations, etc.

II. EMPLOYEES TERMS:

1.      Employees of the
company/Contractor preferably will be boys for Dr Ambedkar
Hall and Girls for Begum Sultan Jahan Hall.

2.      All the persons provided to
the University would be employees of the contractor/company. Hence
Company/Contractor will be responsible fully for their wages, emoluments and
claims,

3.      Company/Contractor will be
liable to pay P.F., ESI and Bonus to their employees.

4.      Company/Contractor will look
after the matters of their leaves and in no way the work of Hostel should
suffer.

III. TERMS AND CONDITIONS :

1.      Tenderer must be registered in the Central Purchase Office AMU OR with any other
Govt. Offices.

2.      The Company/Contractor is
liable to provide all the information as and when required by the University.

3.      University will provide Gas
Bank (without refilling of gas), Dinning Hall, Kitchen area & wash area as
available in the Hostel.

4.      All the utensils, material
etc. will be of standard companies and will be provided by the Company/Contractor
for preparing & serving the food to the students.

5.      Electricity charges  will be borne by the Company/Contractor.

6.      All the cleaning materials
of standard quality  will be
provided by the Contractor/Company.

7.      In case of any dispute, the
matter will be referred to
Arbitration in Aligarh.

8.      Contract will be subject to
a minimum period of 10 months on experiment basis.

9.      Tenders duly filled in may
be submitted by 15.06.2009, and will be opened on the same day.

10.  The Prescribed forms
(non-transferable)Tender documents and scope of work may be down load from the
AMU web site. Tender  fee
Rs.500/-  non refundable  may be deposit  in the Cash Section of the Finance &
Accounts Department, A.M.U.  Aligarh or crossed
demand draft  should be  in favour
of  Finance Officer, A.M.U. Aligarh
payable at State Bank of India,
A.M.U. Branch (Code No.5555.

11.  If the Company/Contractor
desire, they may visit Dr. Ambedkar Hall for boys
& Begum Sultan Jahan Hall for girls.

IV.
SCOPE OF WORK ; Details are given on
web www.amuregistrar.com.

Registrar

Signature of the Tenderer with seal

SCOPE OF
WORK

Work Schedule:-

Ø
After carefully supervising the entire premises
i.e. Total Covered area and the open area of premises site, I HKP person will
be deputed who would take care of the entire cleaning of inside as well as
outside the premises.

Ø
One supervisor would be deputed to have overall
cleaning of the premises done satisfactorily and proper usage of material will
be monitored by the person to be authorized by the Provost.

Ø
Shifts would be of 8-hrs per boy and arranged to
the present working schedule at hostel site and conveyed to the concerned staff
accordingly.

Inside the building Premises:-

Ø
Sweeping and mopping of all the tiled areas
including the thoroughfares, lobby, reception, Work Bay areas, Kitchen area,
Wash Area, Dining Area, Visitors waiting area, Common Room, Reading Rooms, Guest
Rooms, Pathways Open driveways, Security Area, Pavements, etc with
environmentally friendly chemicals and equipments etc.

Ø
Scrubbing of tiled areas-whenever required o
regular basis.

Ø
Dustbins and trash receptacles shall be cleaned
and sanitized on daily basis.

Ø
Sweeping and moping of all the staircases,
handrails, passages, etc.

Ø
Vacuuming the carpeted areas and cleaning all
doormats.

Ø
Dusting and wipe cleaning the furniture-tables,
chairs, side Racks, cupboards, sofas, wood paneling etc.

Ø
Cleaning the glass surfaces-external as well as
internal.

Ø
Polishing of brass handles, knobs, and other
metal items.

Ø
Cleaning of artificial plants, trees, and
artifacts.

Toilets:-

Ø
Continuous scrubbing, cleaning and refreshing of
the toilets-including disinfectant treatment of  toilets seats and bowl, water closets,
urinal blocks and wash basins.

Ø
Continuous replenishment of the toilet supplies,
rolls, tissue paper, hand towels, hand wash etc.

Ø
Cleaning of doors and mirrors.

Ø
Scrub clean all the vents and windowsills.

Ø
Emptying the dustbins in the toilets.

Outside the building premises:-

Ø
Cleaning the porch and landscape area on hourly
basis in the immediate periphery of the building and utility rooms.

Ø
Picking up the dry leaves, paper waste, Plastic
waste etc. in the periphery.

Ø
Regular facia cleaning
/ window glass / window panes.

Signature
of the Tenderer with seal

Preparation
of Meals:-

Ø
Cleaning of utensils and cooking area to be
thoroughly cleaned before starting preparation of food.

Ø
Cleaning of food material should be done
thoroughly. Proper menu should be displayed of Dining Hall on weekly basis as
per schedule.

1.      Break Fast       7:30 to
8:30 A.M.

2.      Lunch               1:30
to 3:30 P.M.

3.      Dinner              8:00
to 10:00 P.M.

Ø  Lunch will be vegetarian and Dinner will be
Non-Vegetarian (Buffalo
meat) with the Dish of Vegetable for pure vegetarians.

Ø  Variety Dish will be served on Fridays and
Sundays with Sweet Dish.

Ø  After meals are taken by the students the
cleaning of the Dining Hall & Utensils be got done thoroughly.

Ø  Proper care should be taken for cleanliness
& hygienic conditions be maintained which are subject to surprise checks.

Ø  Fresh materials like bread, meat ,vegetables,
chicken etc. should be used in preparing the meals for the students.

Waste Management:

Ø
Collection of dry garbage, debris, wastage
materials from  the entire Hall
premises ( Inside/outside ) areas on continuous basis.

Ø
Disposal of waste to the designated place.

Manpower:-

Housekeeping:
/ Catering Services:-

Ø
One supervisor will be deputed who shall report
daily to the Provost and provide daily activity report and will remain
through  out.

Ø
Monthly supervision and surprise checking
would be done to ensure uninterrupted services by the Provost and his team.

Ø
All the staff would be in their proper uniforms
and with valid identity cards.

Ø
Housekeeping/Food preparation & serving of
meals will start as per the schedule /Roster which can be customized as per the
situation and as per the work load.

Ø
Health Checkup on regular basis is compulsory
for the employee of the company/contractor.

Signature of the Tenderer with seal

CENTRAL PURCHASE OFFICE

ALIGARH MUSLIM
UNVERSITY ALIGARH

TENDER NOTICE
NO   01 / EQP/ 2009-2010 / CPO

TENDER FOR
CATERING & HOUSEKEEPING SERVICE FOR
DR.
BR. AMBEDKAR HALL & BEGUM SULTAN JAHAN HALL.

1.
Name & Address of the
firm………………………………….
.…………………………………………………………………

2.
Phone
Number………………… Fax
No……………………..

3.
Period of
Experience…………………………………………..

4.
Tender Fee Rs 500/= (Cash receipt/DD No)………dated………

5.
Last date for submission the tender. 15th
June 2009 by 1 PM

A-
Menu for preparation of Meals

Day

Breakfast

Lunch

Dinner

MON

Aloo/Puri
&     Tea

Rice, Dal (Taur) Seasonal Vegetable    Roti
(Plain),Salad

Rice, Dal (Tour) Seasonal Vegetable, Roti
(Plain) One       Non Veg (Bada) Dish, Salad

Tue

Poha
Jaleb        i &    Tea

Dal (Mah) Chawal, Roti, Seasonal
Vegetable &Salad

Dal (Mah) Chawal
, Roti, Vegetable, Salad, Non Veg
(Bada)

Wed

Aloo
Puri            & Tea

Cury Pakora,Chawal,,Roti,
Aloo jeera, Salad

Rice, Dal (Tour) SeasonalVegetable Roti, (Plain) Non Veg (Bada) Salad

Thu

Idly
Samnbhar      &     Tea

Rice Dal (Tour)
Seasonal Vegetable,    Roti, (Plain) Salad

Rice, Dal(Tour) Seasonal Vegetable Roti
(Plain)
Non Veg (Bada)
Salad.

Fri

POHA JALEBI
&     Tea

Rice, Dal
(Tour) Seasonal Vegetable,
Roti (Plain) Salad

Rice, Dal (Tour) Seasonal Vegetable Roti
(Plain) Non Veg (Bada)
Salad, SWEET DISH

Sat

Bread
Omlet      &     Tea

Rice Dal (Tour)
Seasonal Vegetable, Roti,(Plain) Salad

Rice, Dal (Tour) Seasonal Vegetable, Roti
(Plain)
Non Veg
(Bada) Salad

Sun

PURI
SABZI
&     Tea

Rice Dal (Tour)
Seasonal Vegetable Roti,(Plain) Salad

Rice, Dal (Tour) Seasonal Vegetable, Roti,
(Plain)
Non Veg,
Salad,SWEET DISH

Amount Rs………………(Please
quote rate per student per day inclusive all taxes )

B- Housekeeping
service as per detailed given in Scope of work                                                                                                                                                                                               Amount
Rs…….……(Please quote rate  Per Month inclusive all taxes)

Note: Terms &
Condition if any kindly specify.

Signature with Seal of the Tenderer